with all your questions. First visit was a The famous chateau, set in the breathtaking French countryside, has become a popular wedding venue over the past five years. Maybe it's mentioned on the website, in the literature etc? An agent will book shows for you. The real defining thing about the deal structure is that the promoter does assume some of the risks and makes a decision about that risk before they decide to run the show. If you really need to discuss things with them to get your head straight I would suggest either sending an email or making an appointment to go and see them to have a chat, Just to echo what others have said it really depends on what you are unclear on and how important they are to you...if for example you fell in love with the venue but want your own caterers and bring your own wine these type of things should have been sorted before making the booking (IMO). coordinator and suppliers. We want to be as flexible as possible to allow you to make the most of your stay. I managed to reduce my costs Harbourside Apartments, McMahons Point: "We are booked. But before you head out on your tours, there are some questions you should ask your wedding venue.While it's important to actually see the venue in-person, there are important things to ask about … with her for almost a year!) Try again. What to Consider When Booking a Venue . I have had to do all of our venue booking by email because we're getting married abroad (we haven't even visited, but know people who have so we're fine with it). Check for competing eventsB. I have had to do all of our venue booking by email because we're getting married abroad (we haven't even visited, but know people who have so we're fine with it). I think the good thing with that is that I can sit down and think of all the things I had to ask, whereas I know that face to face I'd forget everything and just get caught up. 5 months- 2 yearsB. Latest activity by Mrs C, 13 June 2012 at 22:39, On the hunt for a brand new wedding venue? As you can see, your real danger zone as an up-and-coming musician lies in the difference between working with a promoter and simply booking a show with someone in charge of a venue calendar. I presume it's in the contract though? Venue. It's more like.......we don't have exclusive use of the hotel. But its venue database of 234,000+ destinations across the globe is a selling point on its own. You're on our mind during COVID-19. For all you've ever wanted to know about how bands get paid on the road, including headliner/opener breakdown, check out this thread: The economics of traveling bands. 2. Booking.com will make an effort to obscure email addresses, telephone numbers, website addresses, social media accounts, and other similar details. This 9 months- 10 yearsC. Which means everyone uses the same entrance. If you are acting as a promoter for your own show, it makes sense that you would have to assure the venue that they aren't going to lose money on the night, but don't be too intimidated to speak up to find out what you're getting when you book a show at that club and definitely don't be too afraid to look for another venue who wants to make sure you BOTH have a winning night. JotForm's booking form templates not only make it easy to collect the information, but also to manage and organize response data. As I said h2b forgot to sign the chq so in fact we haven't actually paid the deposit. It is very important to find the right venue for your event. Thanks for all the replies. If so, often a venue will waive the facility fee and only charge a down payment along with the cost of food for each attendee. We havent actually confirmed any package or anything yet, so maybe this is why? Some will do it all, others will do basic bits, some won't do any. 516 E 6th St, Austin, TX 78701 | 512.415.3112. Sometimes with regards to how you can decorate and limitations ect, different staff know different things. asked and asked a lot of questions. Thanks everyone, sorry if I have rambled on. ceremony/receptions take place, stuff to think about, what a typical wedding Those venues without kitchen facilities may have a … True or False: The booking manager should have flexibility in rental rates. Different venues may calculate room prices differently, room rental, cost per person and minimum spend are all common and can make a big difference to cost.Know exactly what’s included before signing the dotted line. The real defining thing about the deal structure is that the promoter does assume some of the risks and makes a decision about that risk before they decide to run the show. Photo by Mel Durham on Unsplash. You’ve no doubt got a price range in mind but sometimes it’s not as black and white as just hiring a room. Does the venue offer soundchecks? Receipt of event rider, How far in advance are convention centers booked?A. We also had a 14 day cooling off period in case we changed our minds. The Headliner Checklist for Booking Live Bands. See our latest help & advice. Booking.com does not accept responsibility or liability for any reviews or responses. Here are some points that should be kept in mind before booking a venue. If I was you I would sit down and think of all the points you want to be clarified and then drop your venue an email to clarify everything. For instance, a promoter might offer a flat rate for a show or they may offer a door split deal in which they pay the musician a percentage of the ticket sales money after the costs associated with the show are met. She has worked in the music industry for over two decades. It is also essential to count on the attendee's feedback! information including the package prices, options, dates and all others. In fact, it's in such … When we booked ours we had a look round and a chat with the wedding co-ordinator before we provisionally booked and then we went back two weeks later and had another chat with her before we signed the contract and paid the deposit. Negotiation of rental termsC. I think I exchanged about 20-50 emails with the coordinator Why not try e-mailing your venue, or visiting them again and discussing your concerns? We visited our venue 3 times before signing anything and paying the deposit, each time I had new questions for them which they were always happy to answer and a lot of the questions were asked several different times from different people to make sure i got the same answers. Don't pay for services undelivered. Unless you don't mind other weddings happening on the same day, in which case there's no problem. They’re there to relay why you deserve to play, especially if you've never played at a particular venue before. These are crucial factors to consider when considering the location of a venue. the package we were going for. However to ensure your party goes without a hitch we do have some necessary booking conditions which are as follows: Payment Terms: To secure our booking form should be signed and emailed to us with a 50% deposit. What sort of things are you unclear about? Re: Booking a venue.... How does it work oh dear, really these are all things you should have asked before handing over any money. We My venue told me up front that the deal was not exclusive and that if there was a wedding happening in the main house, we would not have access to the front of the house or the gardens for photos. Booking an event venue. Don’t be afraid to negotiate either. I am surprised to hear your venue did not disclose there would be other weddings on the day or other functions, it is a little sneaky however I suppose if they were not asked they legally didnt have to disclose anything. In other words, the agent calls the promoter, works out the deal and brings the offer back to you with all the details ironed out (in accordance with what you've agreed in advance, such as "must have a stage large enough for seven cellos" or "will only play Albuquerque on Tuesdays."). I'm going to give our wedding planner a call tomorrow and arrange a meeting and I will take a long list of questions I have. A good booking agent likely has a relationship with the venue already, and … In fact, this can be a tough time for a lot of musicians, not only because the whole process is new and more than a little intimidating, but also because musicians at this stage are the perfect targets for getting hustled. So don’t be afraid to pick up the phone to call them or email Yes exactly kharv, i guess they might have assumed on their behalf too like the OP has on the entrance being different. also helped me with questions with the coordinator. Streamline your booking-management with flexible day, month, grid and list views Your Skedda calendar is the focal point for your venue's bookings. Heather McDonald wrote about music careers for The Balance Careers. We did get told we don't get exclusivity of the venue (which doesn't bother me at all) but something's wasn't made so clear like one entrance or is there somebody to direct guests to the right venue. Now, there can be some overlap in these positions, but here is the general idea to keep in mind: On the indie circuit, the most typical way for a promoter to work with a musician is to decide they want to work with the musician on a show. Oh dear, really these are all things you should have asked before handing over any money. As you've already signed the contract and paid the deposit, I can only assume you're happy with the contract itself, and not worried about having to change it. Im sure the venue have weddings down to a T, otherwise, i doubt they would still be in business. If its things such as whether your guests are allowed confetti or do they have a cake stand/knife you can use or arrange chair covers these can obviously wait until nearer your date. own options for cutting cost/alternatives. My venue will be setting the room up for us as we will not have time on the day and will not be able to access the wedding breakfast room until after 10.30 (as they serve the breakfast for general hotel guests in that room every morning). And note, someone who pencils you in on a certain date, contributes nothing in the run-up to the show and then sits at a door collecting money and asking people what band they came to see is NOT a promoter—pure and simple. ?i know every venue is different but I wasn't sure when all theses questions get asked or answered. Contract meetingD. Do you share a bar, toilets, common areas? I just will have to make sure that everything I have ticking over in my mind gets answered. The opinions expressed in contributions are those of Booking.com customers and properties, and not of Booking.com. I weigh in on things a few times there. It really depends on the details that you are unclear on? All the big guys at the top have a manager, booking agents for different territories, a dedicated label A&R, a PR person, so on. That means doing everything to make sure the show runs smoothly like: When a promoter makes a deal with a musician, the deal usually (really, should) takes into account the expenses associated with the show so that when the musician sees the deal, they know how much they stand to make. Pay varies from venue to venue, band to band. 17 months before our wedding and I am expecting to have a few face to face discussions with them closer to the day to finalise details (probably when we have to pay the next installment of money which is 12 weeks before). Booking Conference Facilities . However, when faced with the task of actually planning or coordinating a conference, they may not even know where to start. Make booking easy for your customers and clients with a straightforward, clean online accommodation booking form. What type of audience does it draw? Basically what I wanted to know is, did everyone have meetings with there wedding planners before they sent off the deposit or does that happen after the deposit has been paid? Plus, depending on the venue, you may need to pay for the door person or additional security staff, etc. Since then I have exchanged various emails with them asking random questions about the wedding (I tend to keep a notebook in my handbag and make a list of questions to ask as and when they come into my head! , Which one of the following is NOT a step in the booking process?A. In other words, are they setting you up for some gig that no one wants to come to and get you to pay them for the privilege? Once you have this basic info, you’ll realize that — as important and perhaps intimidating as it is — booking a venue isn’t all that challenging with the right info and resources. day would be like etc. Bookers Sometimes, venues have someone in charge of booking the shows for the club—but it is really very important to not confuse these people with promoters. Cvent offers way more than just venue sourcing (think: event registration, management, marketing, and more). Bear in mind we still have approx. Organisations booking venues can be reasonably expected to supply and transport to the venue the equipment that their event needs. Reaching the right audience is crucial, and booking at the right venue can get you there. Something totally unique that hardly, We've found the quirkiest, most unusual wedding venues in each region of the, The average UK wedding now costs nearly £32,000! Even if it's not they have no obligation to tell you. Wheni left there with my mum I realised how something's have not been made clear. Venue definition: The venue for an event or activity is the place where it will happen . Sometimes, venues have in-house promoters that book the shows and fulfill the traditional role of the promoter, but venues often have someone who just books. How do they ensure the weddings don't bump into each other? 516 E 6th St, Austin, TX 78701 We asked a few questions and everything was fine. important to see how flexible they were in pricing and etc, so I came with my They we very welcoming, informative and helpful. Cvent. with a long list of questions, costing managers and banqueting manager who gave us a lot of tips and suggestions. Style: Decide what type and style of music you want so it matches your event Size: Decide how large the band should be based both on what you would like and the space where the event will be held Budget: Set yourself a budget.If you don’t know what to expect, browse around a bit first to get a rough idea of costs. Fin Costello / Hulton Archive / Getty Images. With regards to room set up - just ask them? I prefer email as its b/w so you know exactly whats been committed. If it is up to you - when do you get access to the room? Well the issue of exclusivity is something you really should have asked before you signed a contract. Im concerned that we've paid our deposit, but havent actually signed a contract yet. However, it is essential to choose the best event venue space. Each of our venues have been thoroughly reviewed and approved as part of our trusted collection. Is this unheard of? It provides the perspectives you need to digest all activity at a glance. Since it may be the largest expense in your budget, many promoters try to secure a venue first. WE got sent a package with a question and answer sheet in it which covered quite a wide range of things and also a more detail on the rooms and timing etc. Even if budget isn’t an issue, most, if not all, of our clients are time-poor. Our wedding is not until 2014 but I feel like I have loads of questions.....is it because our wedding is far off and they maybe feel like they have loads of time? sure you’re happy with everything. What insurance coverage, if any, does the venue carry? Booking agents act as a sort of spokesperson for the band and can aid in gaining venues’ trust. Or are we on the right lines? As a musician, it is REALLY important for you to understand these rules. When we went with mum to the event we walked pass another private event going on???? 2 months- 4 yearsD. BOOK VENUE. Drop that to £10.99 + £1 booking fee and its £4.49 (10.99/1.2-60%)+(1.00/1.2). 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